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Batch Billing Box – Formulas

Add a Formula Billing line to the billing box of many children at once. This is useful when first setting up child billing boxes or any time you want to add a new billing item to many children. For example, you can select all currently enrolled children and add a...

Batch Billing Box – Contracts

Add a Contract Billing line to the billing box of many children at once. This is useful when first setting up child billing boxes or any time you want to add a new billing item to many children. For example, you could select all currently enrolled children in a...

How to Change Contact Info on Customer Statements

The Customer Statement that parents receive includes typical contact information (at the top) such as the name, address and phone number of the center, as well as an email address, tax ID number, and the center’s logo. You may change this information or simply...

How to Charge a Late Pickup Fee

This article briefly describes how to set up and charge a late pickup fee to all families whose children were checked out past a specified time (closing time) and assumes you are using the Attendance Tracker module. If you need help for your specific situation, please...

How Procare Aging Reports are Calculated

Family Accounting Rules: For each ledger, payments are applied to the earliest balance due. Credits are applied on their post date (NOT the earliest charge or balance due). Credit balances are not aged. A credit balance for any given date range will display in the...

Family Vacation Credit

How to issue a vacation day credit to a family If you charge a fixed weekly rate and a family goes on vacation, you may want to give that family a vacation credit for the time they were away. Go to the Family Ledger Card. Post a credit for the absent and/or vacation...

What are undeposited payments?

Undeposited Payments are considered an asset. They are payments you have collected, but not yet deposited in the bank. Typically, this is the total of cash and checks sitting in your cash drawer waiting to be deposited. Undeposited Payments on Deposit Reports Current...
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