Webinars

Live Webinars – Free!

Webinars are live, 1 hour and 15 minute online sessions where you’ll follow along and ask questions as an instructor demonstrates how to use Procare. Sign Up for a Live Broadcast or scroll down to watch a previously Recorded Webinar.

Webinar Start Times

Each webinar lasts about an hour and 15 minutes and covers the most common things you need to know. If you are attending a live webinar, please arrive 5 to 10 minutes to insure your connection is working, etc.

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Pacific: 10:30 am

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Mountain: 11:30 am

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Central: 12:30 pm

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Eastern: 1:30 pm

Recorded Webinars

Webinar: Intro to Family Data

Webinar: Intro to Family Data

Getting started with Procare including: Adding Payers and children, how to look up, filter and edit families; set up child schedules; print reports, like roll call sheets; and configure settings, such as classroom names, etc.

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Webinar: Scheduling Children and Staff

Webinar: Scheduling Children and Staff

Learn to set up child schedules, create templates, enter overrides and absences, understand FTE, and effectively use scheduling reports. We’ll also cover employee schedules, including planned time off and reports showing periods of over and under staffing.

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Webinar: Family Accounting

Webinar: Family Accounting

Start with Intro to Family Data (above) and then view or join this webinar on how to handle recurring fees for families, including family discounts, late pick ups and late payments. You’ll also learn how to record payments, manage deposit reports and print or email customer statements and financial reports. If you have subsidized families you’ll also want to sign up for the separate webinar on Agency Accounting.

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Webinar: Agency Accounting

Webinar: Agency Accounting

This session builds on concepts learned in Family Accounting. For subsidized care you’ll learn how to handle family co-pays and charge the agency (like DHS, DFACS, etc.) their share. Then see how to apply an agency payment to multiple families, credit back any differences or charge them back to the families. We’ll also discuss simplified methods that may be used to handle more complex agency prepayment and take-back situations.

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Webinar: Check In & Attendance Tracking

Webinar: Check In & Attendance Tracking

Learn how to assign authorized pick up people to children, get people registered to check in, and how to check in children, employees or both. We’ll also cover checking in a bus load of children and running attendance reports.

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Webinar: Meal Tracker

Webinar: Meal Tracker

Watch this recording to learn how to set up and use Procare’s Meal Tracker add-on module to Family Data. Track child meals by meal, date, food program status and classroom, and create and print weekly or monthly menus.

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Webinar: Employee Data

Webinar: Employee Data

Learn the basics of how to set up and use the Employee Data module including employee information, time cards, vacations, sick time and holiday pay.

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Webinar: Payroll

Webinar: Payroll

Learn the how to do your own payroll including withholdings, paycheck calculations and tax deposit reports.

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Webinar: Expenses & Ledger

Webinar: Expenses & Ledger

Learn how to set up beginning balances and budgets, track expenses by vendor, record credit card transactions, make journal entries, reconcile to your bank statement, and print financial reports.

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Webinar: Back to School

Webinar: Back to School

Using Procare for the back-to-school season including: batch enrollment, classroom graduation, rate increases, registration fees, school year schedules, enrollment reports, classroom directories and more.

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Webinar: Set Up Summer Camps

Webinar: Set Up Summer Camps

Learn how to set up and manage summer camp programs with Procare. We’ll show you how to record summer deposits, set up camp tracking and schedules, handle vacations, use schedule reports and bill for summer programs.

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Webinar: Converting from v9 to v10

Webinar: Converting from v9 to v10

Learn how the conversion process works including: how to prepare your data in version 9, import it to v10 and what to do after the conversion. We’ll also cover key differences between the two versions to help get you off to a smooth start.

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