Payroll Topics

Getting Started with Payroll

Overview: Payroll is the module where withholdings and allowances are set up for each employee and where paychecks are calculated and printed. You may also generate tax deposit reports and other payroll reporting information.

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Payroll

How to Issue a Bonus Check

How to issue a bonus check such as for a Christmas bonus.

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How to Use Direct Deposit

Direct Deposit for employee paychecks allows centers to avoid printing and physically distributing live checks to employees. Direct deposit is an easy way to have your payroll checks deposited directly into each employee’s checking or savings account.

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How to Verify the Correct Amounts are Being Withheld

You may compare the amount withheld in Procare to the IRS Publication 15 – Circular E.

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Can I Run Payroll Using Tax Tables from Last Year?

Yes. Don’t worry if you need to do your first payroll or two (after a change is made) with the old tax tables. The difference over a couple of paychecks is negligible and will be made up when each employee files their own tax returns the following year. Generally there is no effect on the employer’s share of taxes.
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How to Change the Payroll Years

How to change the payroll year in the Regions & School settings.
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How to Order the New Tax Tables

Place your order for new tax table formulas at the Procare Online Store. When they become available (in early January), your password to download tax formulas will appear on the Procare News tab.
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Why do FICA-SS and FICA-MC Show Zeros on Tax Reports?

Social Security (FICA-SS) and Medicare (FICA-MC) will be displayed as ZEROS on the Tax Deposit and 941 reports if you have not yet updated your tax formulas for the New Year.
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Intro to Payroll

Learn the how to do your own payroll including withholdings, paycheck calculations and tax deposit reports.

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Payroll Webinar
How to Batch Post Payroll Checks

How to batch post payroll checks.

Contents:

  • How to use the batch payroll feature
  • Instructional videos

View the ‘Batch Payroll Check Calculation’ Article

How to Post and Print an Individual Paycheck

Use the Payroll Check Calculation feature to individually calculate and print new payroll checks or Payroll Advances. You may also Void, View or Reprint a previously posted check.

Contents:

  • How to process a new paycheck
  • Instructional videos

View the ‘Individual Payroll Check Calculation’ Article

How to Use Direct Deposit

Direct Deposit for employee paychecks allows centers to avoid printing and physically distributing live checks to employees. Direct deposit is an easy way to have your payroll checks deposited directly into each employee’s checking or savings account.

Contents:

  • How to download the Direct Deposit add-on
  • How to setup Direct Deposit
  • How to create a Direct Deposit file
  • How to edit the NACHA file

View the ‘Payroll Direct Deposit’ Article

How to Issue a Bonus Check

How to issue a bonus check such as for a Christmas bonus.

Contents:

  • How to setup the “bonus” pay code
  • How to post the bonus check

View the ‘How do I issue a bonus check (Christmas bonus, etc.)’ Article

How to Verify the Correct Amounts are Being Withheld

You may compare the amount withheld in Procare to the IRS Publication 15 – Circular E.

Contents:

  • How to compare Procare’s withholdings to the IRS Publication 15 – Circular E

View the ‘How do I verify the correct amount is withheld for taxes’ Article

Why do FICA-SS and FICA-MC Show Zeros on Tax Reports

Social Security (FICA-SS) and Medicare (FICA-MC) will be displayed as ZEROS on the Tax Deposit and 941 reports if you have not yet updated your tax formulas for the New Year.

Contents:

  • How to update the tax tables

View the ‘Why do FICA-SS and FICA-MC show as ZEROS on my Tax Deposit and 941 reports’ Article

When are the New Tax Tables Available

New tax table formulas are typically available for download sometime during the first week of January. If you have previously installed tax tables for another year a password will be required.

Contents:

  • How to download the latest tax tables

View the ‘When are changes to tax tables available in Procare’ Article

Can I Run Payroll Using Tax Tables from Last Year

Yes. Don’t worry if you need to do your first payroll or two (after a change is made) with the old tax tables. The difference over a couple of paychecks is negligible and will be made up when each employee files their own tax returns the following year. Generally there is no effect on the employer’s share of taxes.

View the ‘Can I run payroll using tax tables from last year’ Article

How to Order the New Tax Tables

Place your order for new tax table formulas at the Procare Online Store. When they become available (in early January), your password to download tax formulas will appear on the Procare News tab.

Contents:

  • How to order the new tax tables

View the ‘How do I order Tax Tables for the New Year’ Article

How to Make a Withholding Pre-Taxed or Exempt

A pretax withholding, sometimes referred to as pre-taxed or tax exempt, means the amount is deducted from gross pay prior to taxes being calculated. The amount withheld is not taxed.

Contents:

  • How to setup withholdings to be pre-taxed or exempt

View the ‘How do I make a withholding pre-taxed, or exempt from certain taxes’ Article

How to Change the Payroll Year

How to change the payroll year in the Regions & School settings.

View the ‘How do I change the Payroll Year’ Article

Need Some Training?

Schedule some time with a Procare Training Specialist.

Need Some Training?

Schedule some time with a Procare Training Specialist.

Need Some Training?

Schedule some time with a Procare Training Specialist.

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