How to set up or change age groups for meals served and meal counts.

Getting There

You must be a member of the System Supervisor User Group to change age groups. system-supervisor-shield

  1. From the Procare Home screen to go Configuration > System > Locations & Users > Regions & Schools.
  2. At the Regions and Schools screen:
    1. To set age groups for all schools in the region, dbl-click the Region Name.
      region-options-dbl-click
    2. To set age groups for a single school within the region, click the small plus sign (+) to the left of the Region Code to display all schools in that region and then dbl-click the School Name.
      schl-options-dbl-click
  3. At the Options screen click Family Data (left side) and scroll down to the Food Program section (right side).
    mt-age-groups-getting-there

Set Up Age Groups

  1. Click the plus sign (+) next to a group, like Group 1.
  2. Enter a Name for the group (Infants, 1-2 Year Olds, etc.)
  3. Set the Maximum Age for the group (in months). This is the age a child would move to the next group; for example, an infant becomes a 1 year old when they reach their 12th month.
    mt-age-groups-infantsHint: The most common Maximum Age settings are either 12, 36, 72, 156, 9999 or 12, 24, 36, 72, 156, 9999.
  4. Continue with additional groups, then click Save > Exit.

Change Age Groups

You can have up to 6 age groups and may change them, for example, to break Group 2 (the 1-2 year olds) into separate groups for 1 year olds only and 2 year olds only.

  1. Start with the oldest group you’ll need, usually Group 6, setting it up for 9999 months. This means anyone older than the next highest group.
    mt-age-groups-9999
  2. Next, edit groups 5, 4, 3 and 2 in reverse order until your screen looks something like this:
    mt-age-groups-with1-2yr-olds-separated
  3. Click Save > Exit.