Merge Vendors / Combine Vendors

The Merge Vendors function is used to combine data from multiple vendors together. This may be useful if a vendor was accidentally entered twice, or in you have multiple locations and the same vendor was originally set up at each location and now you wish to combine...

Make a Journal Entry – General Journals

A journal entry is made to record transactions that are not otherwise being recorded in another module. This might include things like: bank fees, donations & grants, credit cards, fund transfers, depreciation, petty cash and miscellaneous corrections. Getting...

Expenses & Ledger Overview

The Expenses & Ledger module is the place to set up vendors, record expenses, reconcile your checkbook and print overall financial reports that include data from Family Accounting and Payroll too. Before You Begin You’ll want to set up your Chart of Accounts...

General Ledger Dates

General Ledger Dates act as your calendar throughout the year allowing you to Print Reports for any date range defined here. You may set up dates according to your fiscal year calendar, or any dates you choose, such as month by month, quarter by quarter, etc. You...

Remove / Delete a Vendor

This article explains when and how to remove (delete) a vendor. Removing a vendor is a serious step and should only be done in certain situations. When to Remove a Vendor May I remove a vendor that was accidentally entered twice? Yes. If no checks were posted to the...

Edit, Void, View or Delete a Journal Entry

You may make changes to an existing journal entry including: editing, voiding, viewing or even deleting the entry as needed. Getting There Click the General Journal icon on the toolbar. It doesn’t matter which vendor is displayed since journal entries are not...

Chart of Accounts

The Chart of Accounts organizes financial information into categories like assets, revenue and expenses. For example your checking account is an asset, tuition charged to a family is revenue and money spent on supplies is an expense. You’ll begin by setting up...

Partial Payment of Vendor Invoice

You might occasionally have a vendor invoice that you are paying over a period of time. There are a few different ways to record the fact that the invoice is due, and you are paying it off. Two different approaches are: This option is best used when you know the exact...

Look Up / Search for a Vendor

Once your basic vendor information has been entered you’ll want to know how to look up or search for a vendor. Look Up a Vendor The easiest way to look up a vendor is to use the alphabetical list of Vendors on the left side of the screen. Vendors are listed...

Journal Entry for a Loan

How to record a loan for a vehicle, mortgage, or some other item financed for your center. Before You Begin Making a Journal Entry to show a loan that has been taken out can be complex. There may be many issues involved. Ask your accountant how the entry should be...