Create a Budget

Budget revenue and expenses for any time period (month, quarter, year, etc.) then run reports to compare what actually happened with your original budget figures. Before You Begin Budgets are based on the time periods you have previously set up (months, quarters,...

Understanding Beginning Balances

Whenever a new accounting system is used, a starting point for all the values needs to be created.  The Beginning Balances are the initial values Procare will use for accounting reports and are comprised of assets, liabilities and equity. Assets, Liabilities and...

Filter Vendors

Use the filter feature to view only certain vendors on screen; for example, you may want to see only vendors who are assigned a certain tracking item. Getting There To view only certain types of vendors on screen click the Filter button (looks like a funnel or coffee...

Journal Entry for Depreciation

How to make a journal entry to record depreciation on an asset. Before You Begin You may have furniture, office equipment, vehicles, buildings, etc. that are depreciated over time.  Ask your accountant how your journal entry should be made. The following is only an...

Add or Edit a Vendor

Once you’ve set up the basic System Configuration settings for the Expenses & Ledger module you’re ready to begin entering vendors. Getting There At the main screen of the Expenses & Ledger module click Add Vendor icon (folder with the plus (+) sign) on...

Standard Account Numbers for Vendors

Set up specific General Ledger account numbers (and amounts) used for each vendor to save time when you record expenses, etc. Getting There Look Up the Vendor at the main screen of the Expenses & Ledger module. Click the Standard Accounts icon (calculator) on the...

Year-to-Date Vendor Checks

You may wish to make a year to date entry for each vendor showing the total paid to them in one lump sum. This is often easier than manually entering every check a vendor has received so far this year. However, if it is early in the year and only a few checks have...

Accounts Receivable Beginning Balance

How to determine the beginning balance for your Accounts Receivable (AR) asset. Beginning Balance for Accounts Receivable (AR) It’s important to have correct Beginning Balances for all GL numbers in your Chart of Accounts in order to get meaningful financial...

Issue a Check to a Vendor

You may print an actual check or record a transaction made by debit card, credit card, etc. Just Starting Out? If you are just starting with the Expenses & Ledger module you may want to begin by posting Year to Date Expenses for each vendor to record what has...