Expense Ledger Reports

This article describes the overall financial reports available with the Expenses & Ledger module. Before You Begin Be sure to define the date range choices you want available on Expense & Ledger reports. See General Ledger Dates. Center Specific and Regional...

Vendor Contacts

How to add or edit contact people for a vendor. Getting There Look Up a Vendor to whom you wish to add/edit information for a contact person. Note: If you have just added a vendor they will already be selected (their name is highlighted on the list of vendors –...

Edit, Void, Delete or Reprint Vendor Check

You may choose to edit, void, view, delete or reprint a vendor check that was previously posted. Getting There Look Up a Vendor and click the Check Calculation icon on the toolbar (pen writing on a check). Edit, Void, Delete or Reprint a Check At the Check...

How do I check my bank balance?

To check your current bank balance you’ll need to have set up your Beginning Balances and regularly close Deposit Reports each time you deposit money to the account. Then run the following report to see your current balance: Go to Reports > Expenses and...

Split an Expense Check between Locations

If you have multiple locations, you may split a check to expense items among several locations. Before You Begin Confirm the vendor has been set up for All Schools in this Region. Go to the Edit Vendor screen. Make sure the vendor is available to  “All schools...

Credit Cards: Payments & Purchases

This article explains how to track credit card purchases, reconcile your credit card statement, record finance charges, and enter credit card payments. Credit Cards as Contra Assets The balance owed on a credit card can be treated either as a liability or a negative...

Petty Cash

This article explains how to track petty cash including funds put into petty cash and expenses paid out. Two Methods for Petty Cash The first method involves writing ‘checks’ to specific vendors with expense accounts.  Deposits to and expenses drawn on the...

Credit Cards: Journal Entries

This article describes an optional approach to tracking credit card purchases and payments by making journal entries and using liability accounts to track credit card balances. Credit Cards as Liabilities The balance owed on a credit card can be treated either as a...

Tax Deposit Example

This article shows how to record your payroll tax deposit payment with information from the tax deposit report. Overview Your payroll tax deposit includes both employee and employer amounts. Withholdings are liabilities you are paying on behalf of the employee,...

How do I set up Vendor Tracking for 1099s?

If you have vendors for whom you are required to issue form 1099, you’ll want to create tracking items for each 1099 category including: Rent, Other Income, and Non-Employee Compensation. Then, you’ll assign those tracking items to the appropriate vendors....