Reconcile First Time

Prepare to reconcile your bank statement for the first time. Overview To reconcile bank statements you’ll need to choose a point in time to begin. For example, you may want to start with your first statement of the fiscal year, or with your current bank...

Track Payroll Expenses through a Vendor

If you use a payroll service, you’ll still want to record the totals along with any fees charged by your payroll vendor. Before You Begin Add a Vendor for your payroll service company. This is where you’ll record the entry. You may need new Chart of...

How to Use Procare 1099 Software

Learn how to download and and use the optional 1099 software compatible with Procare’s Expenses & Ledger module. IMPORTANT! Changes for Tax Year 2020 Beginning with tax year 2020, the IRS now requires two 1099 forms: first, the 1099-Misc which you likely...

Import Statement

The Import Statement feature is used during Bank Statement Reconciliation to import a statement in OFX, QFX or QIF formats. This can help you more quickly reconcile items on your bank statement to those recorded in Procare. Before You Begin You’ll need to...

Vendor Returns and Credits

When you return something to a vendor, the vendor may give you a refund check or other credit. Here’s how to record it. Overview When you return merchandise to a vendor or receive a ‘store credit’, you could make a Journal Entry to account for it....

Order Checks & Forms Compatible with Procare

Order checks and forms compatible with Procare Child Care Management Software. Order Checks, W2 and 1099 Forms from Dynamic Systems Procare has teamed up with Dynamic Systems to provide a complete line of checks and forms that are designed for use with Procare Child...

Search for a Vendor

Search across all locations for a vendor. This is especially useful if you manage multiple child care locations and need to determine the locations that use this vendor. Getting There From the Procare Home screen go to Utilities > Search All Locations > Vendor...

Vendor Check Register

Use the Vendor Check Register to view, sort or print a list of checks by number, date, vendor or amount. You may include checks that have been reconciled or those that remain unreconciled or both. Getting There From the Functions menu of the Expenses & Ledger...

Calculate Beginning Balances for New Year

Although it’s not necessary to formally “close” a year, you will want to calculate beginning balances for the new year, prior to running any overall financial reports for that year. When you calculate beginning balances, revenue and expenses are set back to zero and...