Drop In Contract Billing

Drop In Contract Billing works very much like Automated Contract Billing except that, rather than charging all families at once, only the selected family receives a charge. This way the charge may be posted at the time a child is picked up which is ideal for drop in...

Family Discount – Contract Cycle

Learn how to set up family discounts in the Child Billing Box for use with Automated Contract Billing or Drop In Contract Billing. If you are using Formula Billing see the article for Family Discounts & Formula Billing. Getting There Look up a Family. Click once...

Family Accounting Overview

Family Accounting is the place to track all charges, payments and credits for families as well as to set up recurring fees and run automated billing procedures. In Family Accounting you’ll also generate financial reports for your business, easily track the amount each...

Receipt Options

Choose settings how to print receipts when a payment is recorded from a family. Getting There From the Procare Home screen go to Configuration > System > Accounting Management > Family Accounting > dbl-click Receipt Options. Printing Receipts / Receipt...

Drop In Formula Billing

Drop In Formula Billing works very much like Automated Formula Billing except that, rather than charging all families at once, only the selected family receives a charge. This way the charge may be posted at the time a child is picked up which is ideal for drop in...

Scholarships

Set up and apply full or partial scholarships to specific children to reduce (or eliminate) the amount owed for tuition. Before You Begin If you are receiving money to use for scholarships, there are several possible methods for recording this revenue. See: Donations,...

Email Statements

Learn how to email statements to family accounts directly through Procare. Before You Begin Before you send email through Procare you must Set Up Email Options. Getting There / Select Families Optional: Use the Select Filter to include only families to whom you wish...

Family Accounting and Agency Reports

This article contains a brief description of the various types of reports available for Family Accounting and Agency Accounting. Using Reports Family Accounting Reports and Agency Accounting Reports work the same as Family Data Reports. See Family Data Reports for the...

Attach Receipt to Deposit Report

Learn to how attach a deposit receipt (in .pdf format) to a Procare Deposit Report. You’ll need to already have the receipt in .pdf format, either as an electronic copy sent to you by your bank or by scanning the paper receipt yourself. View, Change or Attach...

Annual Registration Fee by Month

This article explains how to setup and charge annual registration fees for each family, by the anniversary month in which they registered. Overview Use this procedure if you charge a family registration fee in the anniversary month of enrollment each year. ...