Activate Payroll and Expenses & Ledger

Follow these instructions to activate the Payroll and/or Expenses & Ledger modules. Before You Begin You must have Procare version 10.2.4021 (or higher). If you use the Procare Cloud service skip ahead to the Next Section. From the Procare Home screen click...

Payroll GL Assignments

Choose account numbers (GL Numbers) that go with each payroll withholding such as 2010.00 Federal Tax Liability. Before You Begin You must download Federal and State tax formulas and create any additional withholdings for things like health insurance, employee child...

Payroll Reports

Print Payroll Earnings, Tax Deposits, Employee Withholdings, Paycheck history and related Payroll reports. Getting There From the main screen of any module, like Employee Data & Payroll, click the Reports menu (toward the top left) and select Standard Reports....

Payroll Conversion

If you used Procare Payroll in version 9.1 this is a must read article. Employee Data & Payroll Conversion The Payroll module must be converted at the same time you convert Employee Data. If you have previously converted Employee Data only (without Payroll) DO NOT...

FUTA, SUTA Error Line 3

When doing Payroll Check Calculation you will get a FUTA or SUTA error if those withholdings have been mistakenly assigned to an employee, or if they were intentionally assigned (in the case of SUTA) but the employee share has not be set up. Symptom When calculating...

Voids & Financial Reports

How voided checks affect accounting reports. How Void Dates Affect Financial Reports Financial reports are affected by the original Post Date and Void Date depending on the selected Date Range of the report.  A report includes only what happened during the starting...

Electronic Filing: Can I test my data before e-filing?

Yes. The Social Security Administration (SSA) provides a tool called AccuWage used to check the formatting of your EFW2 export file before you submit it. The Procare Development Team uses this tool to test the format with sample data prior to releasing our W2...

Employee Child Care

This article explains the steps necessary to charge an employee for childcare and withhold the amount from their paycheck.  The same person is used as the payer in Family Data & Accounting and the employee in Employee Data & Payroll. Before you Begin You will...