Get two months free - switch to a hosted version of Procare. Learn more.

Use an Override/Absence when there is a one time change to a child’s schedule, for example they will be: in a different classroom, arriving at a different time, leaving early, on vacation, etc.

Getting There

    1. Look up a Family and click once on the name of the child to select them.
    2. With the child’s name selected, click the Schedule Overrides & Absences icon (calendar with pencil) on the child toolbar.
      toolbar-child-sched-exceptions.png
      Note: Overrides & Absences affect the child’s schedule, but not any activities assigned using the Activity Manager.

Schedule Overrides & Absences

  1. Enter the change on the Overrides or Absences tab.
      1. Use Overrides when a child will be there at least part of the day but the time, day or class is different. This may be appropriate if they are staying longer than usual, are coming on a day they are not normally scheduled, or will be in a different classroom. An Override completely replaces their schedule for the day and is not counted on the Balances tab.
        override.png
      2. Use Absences when a child will be gone all or part of the day. This may be used for a doctor’s appointment, vacation or other planned absence. The time of an absence is removed from their schedule, but the rest of the day remains intact. For example, a child might be scheduled from 9:00am – 4:00pm, but will be away from 1:00 – 2:00pm for an appointment. Using an absence the schedule would remain from 9:00am – 1:00pm and 2:00 – 4:00pm. Absences are recorded for future reference on the Balances tab in order to track how much vacation time, etc. a child has used.
        absence.png
      3. Note: Start and End times for an Absence determine the number of hours counted on the Balances tab. If a child was scheduled five hours, but you wanted the absence to count as eight hours of their allowed vacation time, you could adjust the Start and End times accordingly.
        exceptions-balances-tab.png
        Hint: Use the Group button to sort Overrides by the classroom or Absences by the reason.
        btn-group.png
  2. Click Save > Exit.

Review Schedule

Use the Review Button to see or print a child’s schedule, including all exceptions.
btn-review-sched.png