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Drop In Contract Billing works very much like Automated Contract Billing except that, rather than charging all families at once, only the selected family receives a charge. This way the charge may be posted at the time a child is picked up which is ideal for drop in care.

Getting There

  1. Look Up the family you wish to charge.
  2. From the Functions menu select Family Accounting > Drop In Billing Procedures > Contract Billing.

Drop In Contract Billing

  1. Mark the Contract Cycle(s) you wish to process at this time like Daily or Hourly.
  2. Select a Date for “Children Enrolled As Of”. This will include only actively enrolled children in the selected family.
    Note: Their Enrollment Status as of that date must be “Enrolled”.
  3. Choose a Post Date. This is the date the transaction will be recorded on the Account Ledger Card. If you are billing for today’s drop in charges then choose today’s date.
    Note: The “Enrolled As Of” Date and the Post Date should usually be the same.
  4. Enter a Comment if needed. In most cases you’ll leave it as [Comment] which will use the individual comment from each child’s Billing Box.
  5. Enter an Amount Multiplier for the number of days or hours for which you are billing.
    Example: If you were billing for 1 day (using a “Daily” contract cycle) the multiplier would be 1.00, but if you were billing for 5 hours (using an “Hourly” cycle)  it would be 5.00, which would charge five times the hourly rate.
  6. Click Next.
  7. Select the items you wish to process and make any necessary changes to the Amount column.
    Hint: Place a check in the column header to select all items.
  8. Click Post. Then Exit.