Edit, Void, View or Delete a Journal Entry

You may make changes to an existing journal entry including: editing, voiding, viewing or even deleting the entry as needed.

Getting There

Click the General Journal icon on the toolbar. It doesn’t matter which vendor is displayed since journal entries are not linked to a vendor.

Edit, Void, View or Delete a Journal Entry

1. At the General Journal screen:
   1. Select a journal name from the drop down list (upper right) like “Donations & Grants”. A list of any previous entries made in this journal will be displayed.
   2. Dbl-click an entry to open it.
2. At the General Journal Entry screen you may change, void or delete the entry as long as it has not yet been reconciled. If Void & Delete are grayed out it means that entry has been reconciled. If needed, you may unreconcile an item using the Edit Register feature.
   1. To change the entry type over any portion of it as needed including the Post Date, Comment, GL Accounts or Amounts, then click Post > Exit.
   2. o void the entry click Void (lower left), then select a Void Date and Void Comment. Click Void then Exit.
      Note: Once an entry has been voided there is no way to un-void it, although you could change the void date or delete it.
   3. Or, remove the entry using the Delete button.
      Note: Voiding an entry is generally preferable to deleting it. With a void a record is kept of the transaction. Using Delete completely removes the entry as though it never happened.