How can volunteers and counselors use Check-In?
  • 15 Dec 2023
  • 1 Minute to read

How can volunteers and counselors use Check-In?


Article Summary

If you have interns/volunteers/counselors/or repeat visitors to your center, you may want to either record their times or allow them entry through the door (if you are using the remote door controller).

Before you Begin

Create a unique Work Area and Classroom for the guest to check into, unless you are fine with having them check in to an existing classroom. (which might affect some classroom ratio reports)

Set Up the Account

The quickest process, when using a check-in workstation, would be to:

  1. Create an account/family named something like “Guest”.
  2. Create a fictitious payer for the account.
  3. For every non-employees you want to get through the door controller or have a time card for, create a child record.
  4. Enter an enrollment date.

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  1. In the child relationship screen (for each person) add them as a pickup for themselves and assign them to the classroom you want them to check into.

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  1. Assign them a temporary registration number, and have them register as all of your other parents do.

Note: At this point, they can check themselves in or out using the check-in workstation. If you do not want to have their times entered on a time card, uncheck the “Require Check In/Out to Open Door” in the Check-In options screen.


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