If you are required to (or choose to) report employer provided health coverage on the W2, you would manually type the amount for each person in Box 12 (using Code DD) on the Form W-2 Edit screen within the Procare W2 Software.
Although the amount withheld for the employee share of health care is recorded in Procare Payroll, the employer’s contribution is not, therefore the amount must be manually entered. As a starting point, you could Map the health care withholding to box 12. This would give you the employee’s share; then, manually add to it your employer contribution.
- According to the IRS site, reporting is optional for “Employers required to file fewer than 250 W-2 forms for the preceding calendar year”.
- See: IRS – W2 Reporting of Employer Sponsored Health Coverage