Webinars

Using Procare for the back-to-school season including: batch enrollment, classroom graduation, rate increases, registration fees, school year schedules, enrollment reports, classroom directories and more.

As a first time user of Procare, learn how to log in, get around, configure key settings, set up other people to use Procare, name your classrooms, set tuition rates, add your first family, and set up recurring fees and payments.

Getting started with Procare including: Adding Payers and children, how to look up, filter and edit families; set up child schedules; print reports, like roll call sheets; and configure settings, such as classroom names, etc.

Start with Intro to Family Data (above) and then view or join this webinar on how to handle recurring fees for families, including family discounts, late pick ups and late payments. You’ll also learn how to record payments, manage deposit reports and print or email customer statements and financial reports. If you have subsidized families you’ll also want to sign up for the separate webinar on Agency Accounting.

Learn how to set up and use Tuition Express to collect tuition payments from families.

Learn to create schedules for children and staff, set overrides and absences, and run reports that use schedules.

MyProcare Series 1: Learn to set up and use MyProcare for new families to enroll online.

MyProcare Series 2: Learn to set up MyProcare for existing families to access information, make payments, schedule their children, and re-register.

This session builds on concepts learned in Family Accounting. For subsidized care you’ll learn how to handle family co-pays and charge the agency (like DHS, DFACS, etc.) their share. Then see how to apply an agency payment to multiple families, credit back any differences or charge them back to the families. We’ll also discuss simplified methods that may be used to handle more complex agency prepayment and take-back situations.

Learn how parents and staff can check children in and out. Discover child time cards and various methods used for check-in.

Watch this recording to learn how to set up and use Procare’s Meal Tracker add-on module to Family Data. Track child meals by meal, date, food program status and classroom, and create and print weekly or monthly menus.

Learn the basics of how to set up and use the Employee Data module including employee information, time cards, vacations, sick time, and reports.

Learn the how to do your own payroll including withholdings, paycheck calculations and tax deposit reports.

Learn how to set up beginning balances and budgets, track expenses by vendor, record credit card transactions, make journal entries, reconcile to your bank statement, and print financial reports.

How to transition from Procare version 9 to v10 with Tuition Express. Covers basic information about the conversion process and how to confidently use Tuition Express in v10.

Watch this recording to see how to use the Activity Manager module to track activities, including complex summer activities, assign them to children and get various activity reports.

Learn how the conversion process works including: how to prepare your data in version 9, import it to v10 and what to do after the conversion. We’ll also cover key differences between the two versions to help get you off to a smooth start.