Attendance Tracking Topics

This article contains a brief description of the various types of reports available for Time and Attendance Tracking. Using Reports Attendance Reports work the same as Family Data Reports Below is a brief description of each attendance rep...

Sometimes, not everyone is able to use the fingerprint reader reliably. Some people may have fingerprints that cannot be read even after following the recommended cleaning procedures for the reader. For this reason, bypass must be selected and t...

Review the Check-In Issues screen for persons who are unable to check in or out. One possible reason would be if their check out time would cause them to exceed the maximum hours allowed per day. This could happen if they forgot to check out one d...

Use the free Check-In Monitor “extra” to see which children and staff are checking in and out. Get a quick visual of the child, pickup person or employee. The monitor software may run in a separate computer monitor (dual monitors) or other area of y...

The Check-In Statistics screen is useful when trying to trouble shoot delays in the check-in routine. The amount of time taken for each part of the process is displayed, with both the average and longest time. Getting There Dbl-click the ...

Use Batch Check In to check in, out, or transfer selected groups of children, such as those who arrive or depart on a particular bus. You’ll also use this feature at the end of each day to check out anyone who forgot to check out. Getting The...

Use the Batch Post Time Card feature to check children both IN and OUT for the day. This is helpful for things like field trips or when manually entering hours based on children’s schedules or a sign in sheet. Getting There From the main scr...

On the child Information & Relationships screen you’ll assign their Primary Classroom and add people who are connected to the child including their parents or guardians, emergency contacts and authorized pick up persons. You may add other people...

Each pickup person has a Child Pick Up screen listing the children for whom they are authorized. You may change the order in which the children appear which also determines their order at the check in screen. Before You Begin Each authorized p...

Use the Time Card to view a child’s clock in times or make manual entries and corrections. Getting There Look Up the family and click once on the name of the child to select them. Click the Time Card icon (clock) on the child’s toolbar. ...

Having parents check children in without physically touching a shared screen is important. One option that works well for Procare Touch screen computers (or any touch screen) is to use a pencil eraser or rubber-tipped stylus that can be sanitized. ...

Use the Deny Entry feature to prevent a child from being checked in by any of their assigned authorized pick up people. Note : This feature is not compatible with attendance entered from the Engagement website or child care mobile app. Purpos...

This article explains how to use two column headers to sort the order of records displayed on various grid screens in Procare, such as the Daily Meal Tracker, Batch Post Time Card (children and employees) and others. Overview There are sever...

This article covers the type of magnetic swipe cards that may be used for Procare Check In. Magnetic Cards for Check In Most any type of card, with a magnetic stripe, can be used with the Procare Card Reader to check a child (or employee) in/...

Use the Message History screen to keep track of messages people see when they check in. You may see who has viewed each message, delete old messages and edit any messages that have not yet been viewed. Getting There For messages to families (par...

See who has viewed their check in messages and when each message was viewed. Getting There For messages to families (parents and other authorized pick up persons): From the main screen of Family Data & Accounting click Functions > A...

This article describes how you, the parent, will initially register at a check-in computer, and use it to check your child(ren) in or out. You may watch the videos below, or read the article. The content is the same. Initial Parent Reg...

How to run Procare using a tablet computer, or similar handheld device. Procare & Windows Tablets Procare (and the check-in screen) must be run on a Windows computer or tablet that meets the System Requirements . Typically, you’ll want the ...

The Receptionist check-in feature allows front desk personnel to look up a parent (or other authorized pickup person) and quickly check in the appropriate children on behalf of that person. This feature may be used in lieu of a check-in computer s...

Before checking in the very first time, each pickup person (and employee) will need to register at the check-in computer. Help New Families & Employees You may want to help authorized pickup people (and new employees) when they first re...

When you select rounding in the Region / School Options screen it affects time cards for children and/or employees and determines the times used in Billing Formulas to calculate the amount a family owes. When Rounding Applies The rounding yo...

Learn how to send a message that will appear at a check-in computer when a person checks in. Before You Begin In order for families to see messages when they check children in you must enable messages. Go to the Check-In Options screen...

Each pickup person (or employee) will be assigned a random number they’ll use to register at the check in computer in order to begin checking children (or themselves) in and out. Temporary Registration Registration numbers for check in may b...

How to set up shortcuts for Procare Check-In within a virtual desktop environment (such as Terminal Services) or as a published app. Check-In Program for Multiple Locations If you are running Procare Check-In software (CheckInNet.exe) in a virtu...

Getting There From the Child Time Card or Employee Time Card click the Audit button. Audit Changes / Deletions Time card entries that have been changed or deleted appear on the Audit screen as long as Time Card Audit is enabled (set t...

The Time Tracker is a free Procare “Extra” used to monitor the length of time children have been checked in during the last 24 hours. The color changes as children approach (or exceed) the number of hours you specify. This may be useful if your pol...

Note : Learn how to turn on and see the new look of check-in available in version 2020.3.