E-Filing

Electronic Filing: Does Procare allow me to e-file W2s?

Federal e-file
Yes. The Procare W2 software is compatible with federal e-filing requirements. You’ll export a file from Procare and import it to the Social Security Administration (SSA) website. See: SSA Instructions and Procare W2 Instructions.

State e-file
It depends on your state. The e-file format (a.k.a. efile) from Procare is accepted by Oregon* (see note) and any state that allows the federal EFW2 format, as is, without any other state-specific requirements. However, due to the great variation in state e-filing requirements, you may not be able to directly e-file for your state through Procare. If your state requires electronic filing, you may use the Procare W2 software to generate your W2 information, then go to your state’s website and copy & paste the information as needed.

*Oregon note: In order to include the Oregon Transit Tax in your state efile export file, you must enter the abbreviation ORTRTX in box 14 of the W2 software.

Electronic Filing: Can I test my data before e-filing?

Yes. The Social Security Administration (SSA) provides a tool called AccuWage used to check the formatting of your EFW2 export file before you submit it. The Procare Development Team uses this tool to test the format with sample data prior to releasing our W2 software; however, you may still wish to test your own output file before submitting it to the SSA.Note: Procare cannot assist in testing your EFW2 export file; however, in the unlikely event your file does not pass the AccuWage test please Contact Procare Support.

Download AccuWage

To download AccuWage you may visit the SSA AccuWage Web Page directly or get there from within the Procare W2 software as follows:

1. With the Procare W2 software open go to Print W2s and W3.

2. Choose Print Form W3.

3. At the W3 Review and Print screen press Ctrl + Alt + A on your keyboard to reveal the AccuWage button. Click the button to go to the AccuWage Web Page.

Note: AccuWage requires that you have Java installed on your computer.