Vendor Checks

Can I get a list of unprinted checks (unpaid invoices)?

Yes. You may view a list of checks waiting to be printed (sometimes called accounts payable aging) on the Batch Print Payable Checks screen. To print this list use one of the pre-built Data Viewer reports as follows:
Go to Reports > Data Viewer > Expenses and Ledger > Vendor Information Check Summary

Click the Browse Library button at the bottom

Select the desired pre-built report, without voids (first) or with voids (second) and click Install. (You may intall both and choose either one when running the report).

After installation, select the Data View you want to run. Be sure the Parameters Start and End dates include the posting dates of the unprinted checks, then click the Create button.

Can I print a list of Vendor Checks sorted by Post Date?

Yes. You can use Data Viewer to create a list of checks by the date they were posted. This may be especially useful if you do accrual based accounting. See the video clip (below).

Do vendor checks & journal entries convert?

Yes. Most checks posted to vendors in the old Accounts Payable module and most Journal Entries posted in the old General Ledger module will convert to the new Expenses & Ledger module. However, there are a few cases where this information cannot be converted. Of course you can manually re-post such items as needed.

A check or journal entry cannot be converted if any of the following are true:

• Postings Between Sites: The entry contained an item posted to a different multi-site location. For example you were in site #1 but posted part, or all, of the amount to site #2.
• Invalid GL Numbers: The entry contained an item posted to an old GL number that no longer exists in version 9.1. For example a check was posted to account number 5099.00, but that number is not in your version 9.1 chart of accounts.
• Entry Out of Balance: In rare cases it is possible that very old entries may not add up. For example a check may have been posted for $79.95, but the detail of the check adds up to slightly different amount such as $79.94.