Procare Desktop Top Reports

Listed below is a selection of frequently used reports available in Procare Desktop. For easy navigation and to view examples of these reports, please refer to the table of contents located on the right-hand side.

Family & Child Data

Child Info Sheet with Categories

This report allows you to select up to four categories (from Global Child Tracking and User Defined Fields) along with relationship, lived with, emergency contact and pickup person information. Choose to include photos and/or the child comment field.

How to Generate this report: Navigate to Family Data & Accounting screen select: Reports> Standard Reports> Family Data> Account Information> Child Information Sheet w/ Categories

Enrolled Children by Classroom

Provides a count of the number of children enrolled in each primary classroom as of a specific date. Double-click a classroom to get more detail including name, gender, date of birth and age.

• Enrolled Children by Classroom sample report
• Enrolled Children drilldown report

Child Enrollment Status List

Displays each child’s status and duration of that status, as of the specified date.

• Child Enrollment Status sample report

How to Generate these reports: From your Family Data & Accounting screen, select: Reports> Standard Reports> Family Data> Child Enrollment>

Immunization/Requirement Due Report

Displays which Immunizations/Requirements are coming due or are currently due for each child selected from the filter.

• Immunization Requirement Due sample report

How to Generate this report: From your Family Data & Accounting screen, select: Reports> Standard Reports> Family Data> Immunization Summary

Attendance

Rollcall Sheets

Weekly: M-F (AM/PM)

5 Day (M-F) Rollcall with AM & PM spots. Use the checkbox to include child’s age and date of birth. Use the filter to include only children enrolled as of a particular date, etc.

• Roll Call M-F AM/PM sample report

5 Day (M-F) Rollcall. Use the checkbox to include child’s age and date of birth. Use the filter to include only children enrolled as of a particular date, etc.

• Roll Call M-F sample report

How to Generate these reports: From your Family Data & Accounting screen, select: Reports> Standard Reports> Family Data> Rollcall Sheets

Sign In/Out Sheets

Weekly: M-F, Actual Schedule, Signature

5 Day (M-F) Sign In/Out Sheet with child’s actual schedule. Report is sorted by Classroom. Includes only enrolled children with a schedule. Space for Time & Signature is provided. Use the checkbox to include child’s date of birth.

Weekly: M-F, Dual Signature

5 Day (M-F) Sign In/Out Sheet with two in/out signature slots per day. Use the checkbox to include child’s date of birth. Use the Filter to include only children enrolled as of a particular date etc.

• Sigh In Out Weekly Dual Signature sample report

How to Generate these reports: From your Family Data & Accounting screen, select: Reports> Standard Reports> Family Data> Sign In/Out Sheets

Scheduled but did not Attend

Displays any child that is scheduled to be in attendance but is not currently checked in. The grouping is by classroom.

• Scheduled Not Attended sample report

How to Generate this report: From your Family Data & Accounting screen, select: Reports> Standard Reports> Attendance Tracker > Not In Attendance

Child Time Card Detail

Detailed record of each child’s attendance during the specified dates

Child Time Card Detail sample report

How to Generate this report: From your Family Data & Accounting screen, select: Reports> Standard Reports> Attendance Tracker > Time Card

Staff Management

Employee Time Card: Work Area w/ Actual and Rounded Times

Displays an Employee’s Time Card using Pay Code and Work Area with an actual and rounded In/Out Times. At the bottom of the report is a verification statement for the employee to sign.

How to Generate this report: From your Family Data & Accounting screen, select: Reports> Standard Reports> Employee Data> Time Card

Employee Time Card Summary

Displays a summary of hours for each employee for the period selected.

• Employee Time Card Summary sample report

How to Generate this report: From your Family Data & Accounting screen, select: Reports> Standard Reports> Employee Data> Time Card Summary