Receive Payments for Enrollment Fees

How to Set Up Registration Fees

Registration forms enable you to collect registration fees. To start collecting registration fees via submitted forms, you need to set up your billing account and specify the student registration fee in Stage 2 Add Payment Method.

Please note that the fee will apply to each child, so if a family adds two students to a registration form, they will need to pay a fee for each child.

If a fee is set, it must be paid to submit the form. The form cannot be submitted without payment.

How to Receive and Review Payments

In addition to collecting fees through the registration form, you can also receive payments directly from the Leads screen. On the Leads > Leads list, any amount paid will be displayed in the "Amount" column for families who have made payments.

To receive a payment from a specific family, go to the Leads screen, locate the family, click the More Actions button in the far right column, and select Receive Payment.

Enter the payment information in the Receive Payment popup. If your school is set up for online payments, you will see Credit Card as one of the payment modes, along with Cash, Check and Other.

It's important to note that when you accept a credit card payment, the card information will not be stored in the system. Once a potential student becomes an active enrolled student, their parent(s) can create a Procare parent account and set up their payment method.