When should I use Process Automated Online Posting?

Background

On the Tuition Express menu, the item called Process Automated Online Posting, allows online postings to be retrieved (and deposits closed) without the need to go to (or allow access to) the full capabilities of the Process Tuition Express screen—where batch payments may be submitted.

What does Process Automated Online Posting do?

Process Automated Online Posting does three things:

1. It retrieves all point-of-sale (POS) payments from the previous day(s) and automatically closes them in their own Deposit Report for that day. It will close previous days as well, if they were not already closed. This includes card payments made at check-in, at the front desk, and through MyProcare. See: Deposit Reports for POS Payments.
2. Next, it checks for parent payments made through TuitionExpress.com, records them on the family ledger cards and closes them in their own Deposit Report. Editor’s note: In most cases this step applies only to non-Cloud customers.
3. Lastly, it gathers any returned (NSF) or declined payments from previous days and makes the necessary entries on family ledger cards.

When should I use Process Automated Online Posting?

Although the above three processes also can be done through the the Process Tuition Express screen, you may prefer to use Process Automated Online Posting in cases such as:

• You don’t do batch payments at all; therefore, there’s no reason to use the full capabilities of the Process Tuition Express screen.
• You do have batch payments, but want only certain people to be able to submit a batch while allowing other people to retrieve data for POS payments, returns and declines.