Pay Codes are used to describe the type of work a person does or position they hold like director, assistant director, head teacher, assistant teacher, etc. You’ll also include benefit categories like vacation, sick, unpaid absence, training and so forth.

Getting There

  1. From the Procare Home screen click Configuration > System.
  2. Go to Accounting Management > Employee Data > dbl-click Pay Codes.

Pay Codes / Job Title

  1. To create a new Pay Code:
    1. Click the top (blank) line and enter a Pay Code Name like “Admin Assistant”.
    2. Assign it to an expense account number from your Chart of Accounts like “5050.00 Payroll – Administration”.
    3. If this position qualifies for overtime pay place a check in the Pay OT box. In most cases the Active box should also be checked.
    4. The Cont Hrs. column ((contracted hours) is to be used only for a salaried non-exempt position. Functionality for this calculation will be included in a future release. The Pay OT box must be checked if you are using this feature.
    5. Tap Enter (on your keyboard) until a new blank line appears and continue adding new Pay Codes.
  2. Use the Up & Down arrows to change their order as needed, then click Save > Exit.
    Next: Select Benefits Codes from your List of Pay Codes then Assign Pay Codes to a Person
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